![]() ![]() Move to a QuickBooks add-on -if you are already using QuickBooks Enterprise and still need more capacity, there is good news.In fact, that is one of the reasons why Enterprise was created – to give those businesses that are growing an easy and budget-friendly solution. Move up to QuickBooks Enterprise – if you are currently using QuickBooks Pro or Premier, the natural (and seamless) upgrade path to increase your list capacity is to move to Enterprise.Keep in mind that there are other potentially negative issues around the use of this tool (you are taking some of your accounting history out of your main QuickBooks data file and archiving it), so plan carefully. Found under the File > Utilities menu, you can run this tool to see how much extra list capacity it buys you. Clean Up Company Data – this QuickBooks utility may buy you some extra space in your lists.Making it inactive does NOT free up any space in your list to add new entries. BUT, if there is activity tied in, you cannot delete the item. with NO activity associated with them, you can delete them from your list and free up some capacity. Delete – if you have items, customers, etc.If you max out a list, what are your options? That is not the way you want your day to go! One day, you’ll simply try to add another customer (or inventory item) and QuickBooks will say “sorry, can’t help you”. There are no advance warnings provided within QuickBooks (that I know of) to indicate you are approaching the list limits above. (I am quite skeptical that they have any clients running QuickBooks files with list sizes anywhere near 1 million entries). In reality, I would plan on capping out your customers and item lists in the Enterprise version at 100,000 based on my observations of clients using extremely large lists like these. In addition, they note that some performance degradation is likely as you approach this upper limit. * According to the QuickBooks Enterprise web site, they indicate that you could add up to 1 million listings in these areas. This is all types of items – inventory items, non-inventory items, inventory assemblies, etc. Items in the item list: Limit = > 100,000*.This is a combined limit as mentioned above. Customers, Vendors, Employees and Other Names: Limit = > 100,000*.Items in the item list: Limit = 14,500.This is a combined limit – the total of ALL of these lists cannot exceed 14,500. Customers, Vendors, Employees and Other Names: Limit = 14,500.Here is a quick recap of selected list limits ( full list here): While many businesses will never approach these limits, others need to monitor their QuickBooks usage carefully and plan an upgrade path. It is critical to know that QuickBooks has limits to the number of customers, vendors, inventory items and related information it can store. QuickBooks Enterprise is capable of up to 100,000 and more. QuickBooks Pro & Premier versions are capable of handling 14,500 list items. When you log in to your QuickBooks company file and press the F2 key, it will display a screen showing the list totals of each type it tracks. ![]()
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